Organising Teams requires Admin or Manager access. If you are unable to complete any of the steps, please check with your Admin.
Teams and Groups are interchangeable terms in Clipboard.
Clipboard uses the terms Team or Group to mean any team, ensemble or collective of students.
Why Use Clipboard for Organising Teams?
Team/Group management is fundamental to extracurricular activities, and Clipboard aims to make it as easy as possible, unlike student information systems, which are simply not built for this purpose.
Other systems are simply not designed to manage extracurricular groups, so using them in this way is a clunky process.
Some of the benefits of organising Teams in Clipboard are:
Extremely easy drag-and-drop interface for moving students between Teams
Teams automatically populate roll lists
Changes automatically update the student calendar
Team changes automatically build up a picture of student extracurricular participation in a student's Participation History section in their Profile.
And much more...
Once Teams have been created, you can organise, grade and manage the students within them. You can then export them from Clipboard if you want to print them or upload them to another system, such as your SIS.
Getting Started Organising Teams
To get started organising Teams, visit the Teams page (left sidebar).
From this page, you can do a lot, including:
Upload Teams to Clipboard - this is a great starting point
Edit individual Teams, including the name, assigned staff, Activity, hidden status, and category by clicking the three-dot action menu on a Team
Add/remove students from a Team by dragging and dropping or clicking the Click or drop to add another student zone at the bottom of a Team
Note: If a student is removed from a Team, it will still appear in their Participation History. However, if you delete a Team, you will delete all data linked to it. This includes all attendance data and student participation history linked to that team!
To learn how to grade students in Teams, check out this article on Managing Activity Trials.
FAQ
How do I add a staff member to a Team?
If you have already created your Teams, you can assign a staff member to a Team by doing the following:
Go to Teams
Select the Activity
Select the three dots next to the Team name and select Edit Team
Type in the Staff user name under Assigned staff
Select save
Select the checkboxes required:
Add user to upcoming Sessions for this Team
Notify user of their new Sessions
This will add the staff member to the Team and to future Sessions and Fixtures associated with that Team.
You can assign more than one staff member to the team, by typing two names in the assigned staff field.
If you are creating a new Team without students, you can add a staff member to the team under Staff Responsible in the spreadsheet in the Teams row.
If you are creating a new Team by uploading a Team List, you can include the staff member assigned to the team under Staff Names.
How do I remove a staff member from a Team?
If you need to remove a staff member from a Team they have been assigned to, follow these steps:
Go to Teams
Select the Activity
Select the three dots next to the Team name and select Edit Team
Hover over their name under Assigned Staff and click the 'x'
Select save
Select the checkboxes required.
This will remove the staff member from the Team they were assigned to, as well as from future Sessions and Fixtures associated with that Team.