Only Manager and Admin users can access this feature. Staff users cannot view this.
You can easily view pre-explained absences that have already been logged in Clipboard!
You can use our Attendance page filters to view Pre-explained Absences for a specific Department, Activity, and custom date range. Additionally, the Team page allows you to see which Students will be absent from training, rehearsals, games, or performances.
There are three ways pre-explained absences can be added:
Added manually: they will appear as 'Added in Clipboard' for their source.
Through an integration, attendance data from your school will be synced, and these absences will be displayed as 'Synced from school'.
Directly from parents and guardians: these absences will appear as 'Added by (parents or guardians name)'.
Since pre-explained absences can be time-based, they will be visible for a specific time or Session.
Note: only manually added Pre-Explained Absences can be deleted from Clipboard (see image below).
To view Pre-Explained Absences:
Go to Attendance.
Scroll down to Pre-Explained Absences.
Click on this section to expand, and you can view all pre-explained absences starting from the current date. You may also search for a student using the search bar.
To view Pre-Explained Absences in a Team:
Select Teams.
Use the filters to sort by activity, date, and subcategory to view pre-explained absences on a team.
Select View.
Select Column View.
View the Team for the yellow icon next to a student's name, indicating the Pre-Explained Absence.
FAQ:
Is the explanation of every pre-explained absence visible on the Attendance Summary report, including those without comments added?
No, the Attendance Summary only displays the explanation for pre-explained absences with comments added, which is found in the tooltip. If a Roll has been marked for an absence, only the comment is shown, not the explanation. To view the explanation, please look at the Roll marked for the comments or in the Student's personal Schedule.
How long are pre-explained absences stored for?
Manually added pre-explained absences by staff, guardians or students remain stored indefinitely within Clipboard to help staff reconcile rolls.
Pre-explained absences that are synced from the SIS will be removed at the first 'Absences' sync after the date of the absence itself. They are automatically removed and no longer retained.