Wondering what the Schoolbox Groups Integration is all about?

The Schoolbox Groups Integration is an extension of the existing Schoolbox integration, the Schoolbox Calendar integration, which can be viewed in this article here.

While the Schoolbox Calendar integration syncs Clipboard and Schoolbox Calendars, the Schoolbox Groups Integration takes it a step further.

In simple terms, it connects Clipboard Teams to Schoolbox Groups. This means that the membership of Groups in Schoolbox stays automatically updated with the membership of Teams in Clipboard.

Here is a webinar hosted by Schoolbox and Clipboard on how this integration works.

By making this connection, you eliminate the need for manual updates. The integration ensures that the membership of your Groups in Schoolbox mirrors the membership of your Teams in Clipboard.

This not only saves time but also streamlines the process, eliminating the hassle of maintaining separate memberships in both Clipboard and Schoolbox.

This integration empowers the Schoolbox Groups feature, allowing your school to manage various extracurricular groups seamlessly without the need for double-handling.

Important: You may choose to test these setup steps using your Schoolbox staging instance before moving to the Schoolbox production environment.

If so, please contact [email protected] before you connect your production Schoolbox account to your Clipboard account, so that any remaining testing data on Clipboard can be removed.

To enable Schoolbox Groups integration in Clipboard, we will need the following:

The Clipboard to Schoolbox Groups integration will run with a frequency of every 30 minutes from Clipboard.

Most schools have their Schoolbox URL customised, so we need to ensure we have the right URL for your school to get the integration running.

The easiest way to get the right Schoolbox URL is to log into your Schoolbox environment and copy it from the address bar of your browser.

During the integration process, Clipboard will make a number of API requests to Schoolbox to retrieve and update group memberships in Schoolbox. To achieve this, we need a token from a Superuser in Schoolbox to authenticate our requests.

You can follow the steps below to create a token.

2. In the left menu, hover over User Management, then click on Home.

3. In the User Management Home page, search for the Superuser you will use for this integration and click Modify.

4. In the Options section, confirm that this user is indeed a Superuser.

5. Once confirmed, scroll down to the Tokens section and click Create Token.

6. In the popup, copy the text in the grey box and save it somewhere else before you close it.
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This token only appears once, so please ensure you have saved it.

In Clipboard, go to the Integrations page. Click the Configure button in the Schoolbox tile.

In the Schoolbox Setup card, click Edit, enable the integration, enter your token and Schoolbox URL and save.

To map your Clipboard Teams to your Schoolbox Groups, click the Add Mapping button in the Schoolbox Groups Mapping Card.

Search and add the Clipboard Team in the Clipboard Teams field. In the Schoolbox Groups field, enter the respective Schoolbox Group IDs.

To add more mapping, click the Add Another Mapping button; otherwise, click Save.

We support the following Clipboard Teams to Schoolbox Groups mappings:

All mappings set must be unique and not duplicated (An error message will appear otherwise).

To get the Schoolbox Group ID, you'll need to:

Once you have acquired the Schoolbox Groups ID and mapped this with your Clipboard Teams, then you have completed the Schoolbox Groups Integration!

Clipboard automatically updates your Teams in the background and syncs with Schoolbox groups every 30 minutes.

The Integrations> Logs page allows you to view successful or unsuccessful integrations into Schoolbox for this integration.

School staff can sync their extracurricular calendars from Clipboard into Schoolbox, allowing them to visualise their curricular and co-curricular commitments efficiently.

To enable this feature, you'll need Schoolbox Enhanced with the Fixtures integration enabled. Additionally, each staff member must have their SIS ID in their Staff Profile on Clipboard. Once these steps are completed, Fixtures with assigned Coaches will appear on the staff member's calendar in Schoolbox.

​Access Group Management

Select one of the following levels of access:
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​Private - A 'Private Group' requires a Group Admin to add users to the Group. This page will not appear in the 'Groups I can join' page. Users cannot choose to leave the group.
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or
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Moderated - A Moderated Group requires a Group Admin to approve a request to join the Group. Where a page has the folder permissions set to 'Read' for a role, it will appear on the 'Groups I can join' page. Users can also choose to leave the group.
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You can also visit Schoolbox's support article on managing your groups for more information via: https://help.schoolbox.com.au/homepage/2874