Only Admin users can manage Additional Fields.
Additional Fields allow your school to add extra information for Sessions and Fixtures. These can be for bus departure and arrival times, bus number, staff or student departure and arrival times - the choice is yours! Simply create an Additional Field and customise it to your school's needs.
Note: Departments or Activities share Additional Fields, so any changes will be reflected within the Department or Activity.
To create an Additional Field:
Go to Settings > Additional Fields.
Click Create.
Click on a template option. Please read the 'how to request an additional field' information in this article if the desired field is not already available.
Fill out all areas, including field type, whether you want the field to show for parents and students, if you want it to show for Sessions or Fixtures, which order this field should appear when creating Sessions or Fixtures, and which Departments or Activities this field will apply to. The character limit for all Additional Fields is 100.
When complete, click Save. The additional field will then be added to all newly created Sessions or Fixtures.
Note: Additional Fields for Sessions and Fixtures need to be created separately.
Can these Additional Fields be included in Timesheets?
Yes! If the Field is Time-based, e.g. Staff Arrival Time or Staff Departure Time, it is important to set whether this new field will have an impact on Timesheets. For example, if you wanted staff working time to begin before students arrive, you would create a Staff Arrival Time Additional Field. You can then decide whether this will have an 'Impact on Timesheets', and opt to use it as the start time so that it is automatically calculated as hours worked in a Timesheet.
To delete, click the bin icon next to the Field, then click Permanently Delete. This will remove the field and the data attached from all existing Sessions or Fixtures with this field.
If there is an Additional Field you need that isn't a current option, please read the 'How to request an Additional Field' info below guidelines if the desired field is not already available.
Do Additional Fields appear in Notifications?
Yes, in all Session-related email notifications, the Additional Fields will be included.
For example, Staff arrival time.
Need to edit or change an Additional Field?
For all new fields and changes to Additional Field labels, Admin users can Request an Additional Field within Clipboard.
After submitting your request, the Clipboard Development Team will promptly create it for you. You can expect to hear back from them within one week.
Additional Fields can be added to the following:
Fixtures and Sessions
Resources
View/Edit on the Teams page (e.g Teacher in Charge along with Assigned Staff)
How to request an additional field?
Go to Settings > Additional Fields.
Click Create
This will notify our support team of your Additional Fields request, who will create the Additional Field on your behalf.
Additional Fields are not included in push notifications. To read more about push notifications from Clipboard, click here.