Clipboard's Timesheets feature helps schools pay casual and extracurricular staff accurately by cross-referencing logged hours against the Schedule, flagging discrepancies for manager review, and automatically applying award-compliant pay rules.
What's covered:
Why Timesheets matters – payroll complexity for casual extracurricular staff, wage theft law changes, and industry-wide payroll accuracy stats
The four-step audit trail – staff logging hours → manager review/approval → admin sign-off → finance export
Core setup structure – Pay Cycles, Pay Blocks, Pay Grades and Pay Rules
The staff experience – logging pre-filled hours against scheduled Sessions, adding and flagging extra hours
The manager review flow – guided review, the Flagged filter, editing and bulk-approving hours
The admin sign-off step – reviewing flagged items before notifying Finance
The finance/export step – supported export formats, customising column names/date formats/column order, marking Timesheets as processed
Automatic flagging triggers – hours outside the scheduled time, unscheduled sessions, and Sessions created outside the normal workflow
Advanced/power-user tips – the payroll anomalies report (missing Employee IDs), multi-day trip Sessions, adjusting pay cycles for school holidays, and bulk-emailing staff.