Using Clipboard to manage Sports Carnivals requires Admin or Manager access. If you cannot complete any of the steps, please check with your Admin.
You may find alternate ways to customise your school's set-up. Use the instructions below as a guide.
Add Carnivals as a Department at your School
On your left side panel, navigate to Settings —> Environment
Add a new Department to your Environment titled Carnivals. This sits separately from your other sporting-related Departments
Add Activities under this Department that represent the type of Carnival your school will participate in. See the example set up in the screenshot below.
In the example above, there is a Department titled Carnivals, which encompasses three Activities, named after each type of Carnival the school participates in.
Creating Teams for Carnivals:
Now, set up the Teams that will participate in the Carnivals. You have two options to facilitate this. Please follow the directions below for the option that works best for you.
Option One: The Roll is marked at the start of each Carnival day by a Year Level, House, Homeroom, or other student-identifying grouping.
On your left side panel, navigate to Teams and filter by the specific Carnival
Create Teams to represent the grouping of Students that will be participating
Edit the name and assigned Staff of the Team by clicking the three-dot action menu to the right of the Team
Add Students to your Teams. See the example set up in the screenshot below.
In the example above, the Activity ‘Athletics Carnival’ includes Teams of Students who will participate in the Carnival. You can categorise this by House or Homeroom rather than Year Level.
Option Two: The Roll is marked by Carnival events such as Running, Jumping or Cross Country within the Athletics Carnival
On your left side panel, navigate to Teams and filter by the specific Carnival
Create Team Categories to organise the Carnival by particular events
Then, create Teams within these Categories that represent the grouping of Students that will be participating
Edit the name and assigned Staff of the Team by clicking the three-dot action menu to the right of the Team
Add Students to your Teams. See the example set up in the screenshot below.
In the example above, the Activity ‘Athletics Carnival’ is broken down into the Categories of Jumping and Running. Within those Categories are the Teams of Students that will be participating in the events.
Scheduling for Carnivals:
On your left side panel, navigate to Schedule
Click on the day the Carnival or Carnival event is taking place, and follow the instructions in the Scheduling Support Article to schedule a one-off event
Ensure the relevant Teams are added to the Session. As long as Staff members are assigned to the Team on the Teams page, the Staff will auto-populate when adding the teams to the session. You won’t need to reassign them!
Now, Staff assigned will be able to see the Carnival in their Schedule.
See the screenshot below of what this looks like for the Staff User in our example, Ella Smith.
The screenshot above shows Staff User Ella’s view if Admin chose to schedule the entire Carnival, rather than breaking it down into Carnival events.
The screenshot above shows Staff User Ella’s view if Admin chooses to schedule the Carnival by a specific event within the Carnival.
Using Tags to Mark Student Achievement at Carnivals
You might want to track and report who won the most improved player for a carnival, or some similar achievement. You can do this by adding Tags to Students indicating their Achievement!
To do this, follow the directions in the Creating Tags Support Article.
During (or at the end of) that period of time, you can tag students with the relevant achievements. You can export a list of which students got which achievements by going to Students > Actions > Export Student Tags. See the screenshot below of how Tags might be set up for Carnivals.
In this example above, a Student could receive multiple different Tags based on their achievement.